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Section 5: Youth Empowerment Programs: The Health Initiatives for Youth (HIFY) ExperienceIntroduction The insight and experiences of HIV-positive youth are often overlooked by adult providers and public health workers as viable resources in the development of HIV prevention and health promotion programs targeting young people. Despite the fact that half of all new HIV infections are among youth 25 years and under, young people have been significantly underrepresented in the decision making processes aimed at addressing this crisis. Health Initiatives for Youth (HIFY), a San Francisco non-profit agency committed to improving the quality of life for all young people, has responded to this concern through several prevention and youth empowerment programs designed and implemented entirely by HIV infected and affected youth. HIFYs National Leaders Internship Program and Unity Jam Conference, both described in this section, aim to raise the voices of young advocates in the fight against HIV/AIDS. With the proper resources and planning, young people can be empowered to implement similar programs nationally. The National Leaders Internship Program The purpose of the National Leaders Internship Program is to facilitate the professional and personal growth of several HIV-positive young people from around the country in order for them to better address the needs of HIV infected and affected youth in their communities. The program is designed to enhance the skills, resources, and knowledge of ten interns so they can design and implement programs in the future that are geared toward improving the quality of life and well-being of HIV-positive youth and youth at highest risk for HIV infection in their communities. The following describes the processes used for the National Leaders Internship Program, which was held September 22 to October 3, 1997 in San Francisco, California. Outreach and Selection The scope of our outreach strategy was narrow, targeting solely service providers working with HIV-positive youth in metropolitan areas who are affiliated with national youth-serving agencies and primary care providers. Outreach for program applicants was primarily targeted at the adolescent care projects funded under the Health Resources and Services Administrations (HRSA) Special Projects of National Significance (SPNS) Program. An informational flyer was initially disseminated to project directors and other front-line staff working within HRSA/HAB's SPNS-funded agencies in early June, approximately three months before the deadline for applications. Additionally, a more detailed information packet, including a program abstract, application form and HIFY brochure, was mailed to HRSA/HAB's SPNS contacts with a cover letter asking them to forward these materials to prospective candidates and other service providers in their communities. Follow-up calls were then made to all service providers initially contacted. Eleven of fifteen applicants were accepted to participate in the program five were affiliated with HRSA/HAB's SPNS sites and the remaining six were affiliated with other national adolescent HIV service providers and advocacy groups, including the AIDS Policy Center on Children, Youth and Families, Childrens Hospital Philadelphia, and Cook County Hospital Adolescent Facility in Chicago, Illinois. Ten of the accepted applicants were able to participate in the program. The selection criteria were as follows (not listed in order of importance):
Given these criteria, the following individuals were selected to participate:
Overview of Training Sessions The following training outline and overview of training activities describe the topics addressed in the comprehensive training and why we felt they were relevant. Table 3. National Leaders Internship Program Outline Number of Sessions: 6
Why is this program needed in the community? The Internship Program enhances the interns skills and resources in order for them to design programs in the future, specifically benefiting HIV-positive youth in their communities who have been significantly underrepresented in the development and implementation of social services aimed at this target group. Overview of Training Activities What are "Introduction Activities?" Introduction activities are exercises that trainers use to allow participants to share unique traits, interests, and background information with one another. These activities can make orientation for a new team fun and meaningful. Information gathered from introduction activities can help identify specific skills, needs or ideas people might have before and during the training, and is also helpful in establishing a strong dynamic between trainers and participants. Why is "Public Speaking" important? Personal testimonies and stories often have a significant impact on audiences and have been proven to change behaviors, attitudes, and beliefs that people commonly have about HIV/AIDS. This segment of the training helps participants translate their personal stories into effective HIV prevention and educational messages. Participants then learn innovative strategies for delivering their stories to a wide variety of audiences, including youth, health care providers, and policy makers. What is "Public Policy" and why is it important? Youth, health, and other social policies have a tremendous influence on our lives. The public policy segment of the training helps raise awareness among the participants about the relevant HIV/AIDS legislation that affects their lives and informs them of strategies they can take to affect responsible policy change in their communities. What is "Media Advocacy" and why is it important? Media advocacy uses the media strategically to apply pressure for community changes to promote the public interest. It provides a framework for moving public health discussions about youth and HIV to policy makers and corporate executives whose decisions structure the way public health policies and personal decisions are made. In this segment of the training, participants learn practical strategies and tips about how to use the media as a tool to affect change in their communities. What is an "Action Plan?" Action plans are strategic plans for carrying out a specific set of goals and objectives over a given amount of time. Action plans identify all necessary chronological action steps, resources, and community allies needed to fulfill an individuals goals and objectives. A significant portion of the training is spent helping participants develop action plans to implement in their home communities. What purpose does "Social Activities" serve? Some activities were scheduled for participants to socialize in a less formal setting several evenings during the two-week program. Social activities should be inclusive of all participants interests, rather than a subset of the participants. This stipulation often poses a challenge, particularly for diverse groups; therefore, all social activities should be optional. Some General Suggestions
Roles of Key Players There were five main functions involved in the planning and implementation of the National Leaders Internship Program: 1) Promotions and Outreach, 2) Logistics Coordination, 3) Curriculum Development and Training, 4) Intern Support and Social Activities, and 5) Evaluation and Documentation. Teams of two were required to fulfill the general responsibilities of each function outlined below.
Evaluation Evaluation is an integral piece of program design and implementation. To capture the programs outcomes and ultimate successes in meeting learning objectives, proper tools need to be developed. The following learning objectives were used to guide the delivery and evaluation of the 1997 Leaders Internship Program: Public Policy and Advocacy
Leadership Development
HIV/AIDS Treatment Information
Other Learning and/or Outcome Objectives
Evaluation Methodology. Several agenda specific and open ended evaluation tools were created and completed by each intern. Additionally, a focus group was facilitated by outside evaluation professionals to capture the overall experiences of the interns. Lessons Learned and Recommendations from the National Leaders Internship Program
One major piece of orientation that did not happen and ended up overshadowing the entire training was the concept of youth living with HIV as a "community." As trainers, we came from a place of certain assumptions based on our work and experiences. One belief was that when we talked about "youth leaders" and leadership training, we meant all young people, regardless of sexual orientation, gender or race. Some of the young people who attended the training had never thought of the issues of homophobia, sexism and classism, and how these issues affect young people. Therefore, we strongly suggest that clarification be made about what youth attendees mean when they say they are "youth activists" and want to be leaders in their communities. Also, there is a serious need to define individual and group expectations and to delineate between these expectations and the programs guidelines. Interns must be informed that they will be sent home if they cannot comply with any of the clarified guidelines. As trainers, it would then be very important to follow through with this, especially if participants are disruptive. Additional Lessons Learned and Recommendations from the National Leaders Internship Program
Unity Jam Health Initiatives for Youth (HIFY) has brought close to 2,000 young people together at three annual Unity Jams day-long events that offer leadership development, information about HIV/AIDS through interactive workshops and theatrical performances, and rap sessions on HIV and other urgent health problems with adult policy makers. Unity Jam is entirely planned and implemented by young people for young people working in close partnership with adult mentors and community organizers. The following section, written by several peer event planners for Unity Jam 97, highlights key steps involved in the Unity Jam planning process and includes useful lessons learned and recommendations for people interested in planning a similar peer-led event in their communities. Event Pre-Planning Define Community Needs and Develop Outcome Objectives The first step is to identify whom you are trying to reach and what you want to accomplish with this group of people. This process includes researching what similar events have been planned in the past by other organizations so your event will be unique. Make sure that you have realistic goals and that they reflect the needs of the populations you are trying to reach. Begin by developing a list of outcome objectives that outlines what participants will learn. The objectives can be broad, but make sure that they are measurable. This is important because when you look back at the event you will want to figure out if you actually reached your target population and accomplished what you set out to do. We enlisted the help of staff to identify a set of realistic goals to drive our planning process. Our outcome objectives were for youth participants to:
Involve Community Partners in the Planning Process Enlist the help of other agencies in your community. They can help with the planning, bring participants, provide information at the event, organize volunteers, and even share resources. This is a great way to get to know other youth service providers in your community and to create a network that is both useful to your organization and to the youth being served. We had monthly planning meetings and invited providers and volunteers from other youth organizations to come and provide input and support. A lot of very creative ideas came out of these meetings. We also had our community partners sign off on our outcome objectives. Money, Money, Money Figure out how much money you can realistically spend on your event. If what you need to spend is a lot more than you actually have, try to find other resources very early on in the planning process. This means everything from soliciting donations to coordinating a raffle at the event with donated prizes. Organizations have things to give in addition to money, so be creative. Always keep your budget in check. You dont want to run out of money at the last minute. Having some money set aside in a miscellaneous fund is a very good idea. We ended up spending money on things we didnt plan for; they just seemed to come up. The Budget The budget is one of the most important parts to planning a conference. Before you start making any major decisions about size and space, make sure that you have a clear understanding of your funding availability. Keep the following costs in mind:
Event Space Decide where you are going to have your conference and make sure that you can afford it. Sometimes conference spaces and hotels will donate the space or at least give you a break. Try many options and make sure that they quote all of the expenses you may incur, including insurance fees, clean up and other labor costs, sound equipment, lighting, and food and beverages. Also ask yourself, What type of space you will need to facilitate all of your planned activities, including group activities, workshops, agency booths and information sharing, and on-site lunch? Will everyone fit comfortably? Are there enough breakout rooms for workshops and other special activities? Lessons Learned and Useful Tips
Planning Tools Planning Questionnaire. We sent out a planning questionnaire to everyone on staff at our organization to enlist input into the agenda. This gave everyone the opportunity to put their ideas on the table, however crazy or workable they actually were. This is a great way to come up with interesting strategies to keep the participants, as well as staff, interested and involved in the event. The Calendar. The key players on staff were each given a part of the planning process to take the lead on. The group identified a list of the key planning tasks that needed to be taken care of. These tasks were then categorized into a more specific set of committees (enough for each planning team member to chair one). Each person was responsible for making a timeline for his or her specific committee tasks, soliciting help when needed from the rest of the group, and bringing a weekly update to planning meetings. Since some people were responsible for more than one piece, support and group help was definitely a vital element. We established weekly conference meetings to review the budget, review timelines, and talk through ideas. The process was a positive one because everyone was kept updated on progress and areas that needed work. Community Collaboration. The original intent of Unity Jam as a collaborative effort was a wonderful one. It gave youth and HIV/AIDS organizations all over the Bay Area an opportunity to work together. It also was a way to get our name out in the community and continue to build a positive reputation. Figuring out how to "collaborate" was much more difficult than any of us had anticipated. The most important thing was to have a clear understanding of the outcome of each meeting and to set specific goals for the other organizations involved, clearly delineating tasks. It was also important to target specific organizations that were in some way related to the populations that we intended to serve. Meetings. Prior to Unity Jam, we convened several meetings and faxed out invitations to over 70 agencies. About 25 diverse organizations came to our meetings and participated in a variety of ways. It is important to note that some groups wanted to do a lot, while many just wanted to attach their names to the event. Both forms of support are important; therefore, we asked all collaborators to formally endorse our list of outcome objectives. The best part about the collaboration meetings were the very unique and creative ideas that were presented. The idea of establishing a Local Heroes Award, for example, was one of the best parts of Unity Jam and was brought up in one of these meetings. Interesting workshop ideas were also brainstormed and then incorporated into our agenda. Useful Tips
Political Support. Getting official sponsorship from regional city and county mayors offices makes other key players including the media, local youth serving agencies and community leaders want to get involved as well. We got seven mayors offices in the Bay Area to write us proclamations, which are fancy letters saying that an entire city or county officially endorses your event. All we did was send various mayors offices letters, including a sample proclamation, and followed up with phone calls. Requesting proclamations for a special event was also a great way to raise the awareness of political leaders and decision-makers about the issues you intend to address at your event. The Agenda and Activities. Once we had established what we wanted to accomplish and how to pay for it, we began the process of looking at how the day would unfold. We spent a great deal of time trying to make the day directly relate to the outcome objectives and to flow smoothly for all of those involved. The agenda changed with almost every staff or planning meeting. Nothing was ever set in stone since it was important to be ready for changes that may have arisen. How long do you want your event to be? This decision should be based on (a) the goals of the conference, (b) available funding, and (c) the number of youth invited. We decided to make our conference a daylong event. What we did not take into account was that, since we invited a lot of schools, many of the participants had to leave at the end of the school day, 2:30 PM. However, the young people who were able to stay remained engaged and enthusiastic. The Workshops. We used workshops as a main way to educate the young people who attended Unity Jam about HIV/AIDS. We enlisted the help of everyone possible in order to come up with stimulating and relevant topics for these workshops. This process included all staff at our agency, youth in the community, and service providers who came to our collaboration meetings. Once we had a list of topics to cover, we began the difficult and often discouraging task of finding the people to facilitate the workshops. We sent out a call to the community requesting that certain individuals and organizations facilitate one of the many workshops depending on their interest and experience. Fortunately, we were graced with many wonderful people who were willing to help. We sent out a lesson plan to all facilitators, asking for the basic focus of the workshop, an outline of time use, and what tools they needed us to provide. Getting the presenters to send back the lesson plan was a little difficult and required numerous follow-up calls and polite nudging. While the process of requiring facilitators to complete a lesson plan was time consuming, it helped us ensure that the workshops would be informative, interactive, and fun for the young participants who attended Unity Jam 1997. On the day of the conference we had a volunteer assigned to each presenter. They were available to get the young people to participate in the workshop, run copies, and hand out evaluation forms at the end. This was a very useful tool for the presenters because they were able to stay focused on facilitating their workshop rather than worrying about handouts and evaluation forms. More Useful Tips
Youth Theater. While workshops are certainly a great way to accomplish desired outcomes, they arent always for everyone. As an alternative to attending one or both sessions of Unity Jam 1997 workshops, we invited two youth theater troops to perform their plays. Having a play during workshops was a good idea for a number of reasons. Many of the participants werent sure what workshop, if any, they wanted to attend and for those who did not want to break off into smaller groups, the play provided an opportunity to stay engaged in relevant topics. Participants hanging out around the front of the conference were talked into watching the play and, in turn, brought back into the focus of the day. HIV/AIDS Information Game Show. Our HIV/AIDS information game show was a creative approach to educating a large group of over 700 youth about HIV transmission, treatment, and risk reduction. This activity forced youth participants to think critically about the impact HIV/AIDS has had on their communities and motivated them to ask questions about traditional methods of prevention education that have neglected to address such questions. This was definitely one of the most thought provoking events of the day. It was entertaining and provided a great opportunity for youth to actively participate and win prizes. Having everyone in the same room and interested in what was going on certainly made all of us feel that we had done a good thing. Participants were surprisingly well educated and informed; therefore, the next time we might want to make the questions more challenging. This will depend on the knowledge base of the participants, which was difficult to gauge for 700 youth. Lessons Learned
"Talk Show of the 90s" Our talk show featured five dynamic young people who shared their personal experiences living with and being affected by HIV/AIDS in the 90s. Real life, personal stories are an extremely effective way of communicating and educating. The panelists were amazing, and did a wonderful job supporting the talk show host, who was a young woman living with HIV who has been featured on MTVs documentary, Sex in the 90s, and in Vanity Fair Magazine. Lessons Learned and Useful Tips
Donations/Raffle. We coordinated a raffle drawing at the end of the day to encourage youth participants to fill out their evaluation forms. Everyone who handed in a complete evaluation form received a raffle ticket that made him or her eligible for a $100 cash prize. Lessons Learned and Useful Tips
Art and Poetry Contest. We promoted an art and poetry contest throughout public middle schools and high schools to solicit creative forms of expression from youth about how HIV has impacted their lives. This was a useful tool for teachers to engage their students in discussions about HIV/AIDS and advertise the event within selected school districts. The prizes were first prize $100, second prize $50, and third prize $25 Tower Records gift certificates. Additionally, the winners art and poetry were printed in the Unity Jam program. Lessons Learned and Useful Tips
"Youth in the Age of AIDS" Town Hall Meeting Town hall meetings are often used for community members to vocalize concerns and needs to decision-makers and other community leaders. Unity Jam 1997 sponsored "Youth in the Age of AIDS," which was a town hall meeting designed to allow youth participants to express their unique perspectives and concerns regarding HIV/AIDS to a panel of adult decision-makers and activists. The panel featured congresswoman, Nancy Pelosi (D-CA), and White House Deputy Director of AIDS, Todd Summers. This activity was a huge success because youth spoke up, and decision-makers listened. Lessons Learned and Useful Tips
The Booths. Information sharing through local agency booths was well received and appreciated by youth participants. Due to limited space, we had concept-specific booths, where groups of four to five agencies pooled their information at large tables on the following themes: youth health services; young womens health; community involvement and activism; and safer sex. Since all agencies shared resource tables, participants were able to get information about five different agencies simply by visiting one booth. Lessons Learned and Useful Tips
After Party. The After Party is a great time to celebrate the success of the day and the months of preparation. It is also a good place to blow off steam for staff, volunteers, participants and others involved in the planning process. Lessons Learned and Useful Tips
Evaluation. Our evaluation partners at The Measurement Group helped us create a form to measure how well we fulfilled our outcome objectives. Getting everyone to fill out an evaluation form was unrealistic, but we did manage to get almost half of the participants to complete a form. This was made possible because participants who handed in a completed form received a raffle ticket, making them eligible for a $100 cash prize. We learned a lot of valuable information from the evaluation forms, including which workshops and activities were most useful to participants, how much HIV/AIDS information participants gained, and what information should be included in future events. Lessons Learned and Useful Tips
Section 6: Summary and Conclusions: Program Lessons Learned
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